Effective Date: April 5, 2023
TABLE OF CONTENTS
- Data Protection Officer
- How we collect and use (process) your personal information
- Use of the Armilla.ai website
- Cookies and tracking technologies
- Use of the Armilla AI services
- When and how we share information with third parties
- Transferring personal data to Canada
- Data Subject rights
- Security of your information
- Data storage and retention
- Questions, concerns, or complaints
Armilla AI is a Toronto-based start-up specializing in quality assurance platforms for enterprises to govern, deploy, and scale their machine learning systems. Established in 2020, Armilla AI has developed the industry’s first all-in-one QA for ML platform, enabling users to oversee every phase of model development, detect hidden biases and vulnerabilities, and receive automated alerts about abnormal behaviors. Clients leverage Armilla’s platform to accelerate time to production for trustworthy AI systems and support independent assessment and audit in compliance with emerging regulations, industry standards, and certification frameworks.
We understand that you are aware of and care about your own personal privacy interests, and we take that seriously. This Privacy Notice describes the Armilla AI’s policies and practices regarding its collection and use of your personal data, and sets forth your privacy rights. We recognize that information privacy is an ongoing responsibility, and so we will from time to time update this Privacy Notice as we undertake new personal data practices or adopt new privacy policies.
Data Protection Officer
Armilla AI is headquartered in Toronto, Ontario, in Canada. Armilla AI has appointed an internal data protection officer for you to contact if you have any questions or concerns about Armilla AI’s personal data policies or practices. If you would like to exercise your privacy rights, please direct your query to Armilla AI’s data protection officer. Armilla AI’s data protection officer’s name and contact information are as follows:
How we collect and use (process) your personal information
Armilla AI collects personal information about its website visitors and customers. With a few exceptions, this information is generally limited to:
- job title
- employer name
- work address
- work email
- work phone number
We use this information to provide prospects and customers with services.
We do not sell personal information to anyone and only share it with third parties who are facilitating the delivery of our services.
From time to time, Armilla AI receives personal information about individuals from third parties. Typically, information collected from third parties will include further details on your employer or industry. We may also collect your personal data from a third party website (e.g. LinkedIn)
Use of the Armilla AI Website
As is true of most other websites, Armilla AI’s website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of Armilla AI’s website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyze trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.
Armilla AI has a legitimate interest in understanding how members, customers and potential customers use its website. This assists Armilla AI with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.
Sharing information with third parties
The personal information Armilla AI collects from you is stored in one or more databases hosted by third parties located in Canada. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. On occasion, Armilla AI engages third parties to send information to you, including information about our products, services, and events.
We do not otherwise reveal your personal data to non-Armilla AI persons or businesses for their independent use unless: (1) you request or authorize it; (2) it’s in connection with Armilla AI-hosted and Armilla AI co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, compelled by law enforcement to comply with a search warrant, subpoena, or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; or (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our services and website visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers, and/or other third parties for marketing or promotional purposes.
Transferring personal data to Canada
Armilla AI has its headquarters in Canada. Information we collect about you will be processed in Canada. By using Armilla AI’s services, you acknowledge that your personal information will be processed in Canada. Canada has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. Pursuant to Article 46 of the GDPR, Armilla AI is providing for appropriate safeguards by entering binding, standard data protection clauses, enforceable by data subjects in the EEA and the UK. These clauses have been enhanced based on the guidance of the European Data Protection Board and will be updated when the new draft model clauses are approved.
Depending on the circumstance, Armilla AI also collects and transfers to Canada personal data with consent; to perform a contract with you; or to fulfill a compelling legitimate interest of Armilla AI in a manner that does not outweigh your rights and freedoms. Armilla AI endeavors to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with Armilla AI and the practices described in this Privacy Statement. Armilla AI also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. Since it was founded, Armilla AI has received zero government requests for information.
For more information or if you have any questions, please contact us at privacy@Armilla AI.com
Data Subject rights
The European Union’s General Data Protection Regulation (GDPR) and other countries’ privacy laws provide certain rights for data subjects. Data Subject rights under GDPR include the following:
- Right to be informed
- Right of access
- Right to rectification
- Right to erasure
- Right to restrict processing
- Right of data portability
- Right to object
- Rights related to automated decision making including profiling
This Privacy Notice is intended to provide you with information about what personal data Armilla AI collects about you and how it is used.
If you wish to confirm that Armilla AI is processing your personal data, or to have access to the personal data Armilla AI may have about you, please contact us.
You may also request information about: the purpose of the processing; the categories of personal data concerned; who else outside Armilla AI might have received the data from Armilla AI; what the source of the information was (if you didn’t provide it directly to Armilla AI); and how long it will be stored. You have a right to correct (rectify) the record of your personal data maintained by Armilla AI if it is inaccurate. You may request that Armilla AI erase that data or cease processing it, subject to certain exceptions. You may also request that Armilla AI cease using your data for direct marketing purposes. In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how Armilla AI processes your personal data. When technically feasible, Armilla AI will—at your request—provide your personal data to you.
Reasonable access to your personal data will be provided at no cost. If access cannot be provided within a reasonable time frame, Armilla AI will provide you with a date when the information will be provided. If for some reason access is denied, Armilla AI will provide an explanation as to why access has been denied.
For questions or complaints concerning the processing of your personal data, you can email us at [email protected]. Alternatively, if you are located in the European Union, you can also have recourse to the European Data Protection Supervisor or with your nation’s data protection authority.
Data storage and retention
Your personal data is stored by the Armilla AI on its servers, and on the servers of the cloud-based database management services the Armilla AI engages, located in Canada. The Armilla AI retains service data for the duration of the customer’s business relationship with the Armilla AI and for a period of time thereafter, to analyze the data for Armilla AI’s own operations, and for historical and archiving purposes associated with Armilla AI’s services. Armilla AI retains prospect data until such time as it no longer has business value and is purged from Armilla AI systems. All personal data that Armilla AI controls may be deleted upon verified request from Data Subjects or their authorized agents. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact us at: [email protected]
We do not knowingly attempt to solicit or receive information from children.
Questions, concerns or complaints
If you have questions, concerns, complaints, or would like to exercise your rights, please contact us at:
28 FOLLIS AVENUE, TORONTO ONTARIO, CANADA M6G 1S3.